UNCHAIN YOUR DATA PRODUCTIVITY - EMPOWER YOUR BUSINESS DATASCAN ONLINE - ENTERPRISE DOCUMENT & CONTENT MANAGEMENT SYSTEM

MAKE YOUR DOCUMENTS' INTELLIGENCE COME ALIVE

OVERVIEW

DATASCAN ONLINE – DOCUMENT & CONTENT MANAGEMENT SERVICES

WHAT'S NEW

FULFILS THE GROWING UNIVERSAL NEED OF MANAGING AND USING DATA INNOVATIVELY AND EFFECTIVELY

Documents, potentially your most valuable resource, have been, are and will always be core to your business. Documents can consume expensive time, effort and space, while you struggle to take your business to the next level. Or, they could become intelligent business drivers that empower better, faster decisions and thereby, generate significantly higher ROI for you. Your documents’ intelligence can completely change the way you do business.

Unleash the power of your data with Datascan Online. Easy to use as emails, chats, or browsing, Datascan Online helps you meet all your critical data requirements – be it Storage, Confidentiality, Ease, Speed, Collaboration and Management Affordability. Datascan Online is document intelligence at its very best.


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Core Competencies

Datascan Online leverages a single architecture and integrated suite of Document Management functionalities to enable a productive work space that assists knowledge workers to avail the right information at the right time. The solution is packed with powerful Document Management features like content capture and content support, multilingual, OCR, indexing, publishing documents, search, view, retention and declaration of records, forms management, document life cycle management, workflow, and a comprehensive security schema, along with full audit logging for all document level activities in the system.

Datascan Online enables organizations to mobilize their document content by leveraging web-based technologies, enabling them to enjoy unprecedented freedom, simplicity, flexibility and security to work on their documents from any location across the globe. Any authorized person, be your vendor, partner or employee; can create, view, edit, share, and collaborate on your documents safely and securely – anytime and anywhere.

OUR OFFERINGS

Capture & Indexing

Datascan Online supports centralized as well as distributed scanning for chronicling the paper documents at their source, resulting in effective knowledge capture. Support is available for all TWAIN based industry standard scanners. The solution has a document capture interface which caters to all types of documents - be it scanned or electronic or even raw version. The data capture forms are user-definable and are dynamically created and assigned to the document database, enabling efficient capturing of document knowledge. The captured documents could be indexed as per various data types like alphanumeric, decimals, integer, date, owner, set, etc. List fields are provided for faster indexing. System generated values could also be defined as metadata information. These parameters could be assigned to properties like unique, must enter, indexed, protected, etc., to allow organizations to leverage their existing file naming taxonomies. Memo can be added on each record.

OCR & OMR

Datascan Online supports OCR, ICR and Barcode to automatically extract data like text, check marks and barcodes on documents, according to the rules you create to simplify and increase efficiency in handling. The system supports bulk upload through intelligent auto indexing of documents. This is possible by scanning these documents by the use of file naming conventions and also, through QR codes/barcodes. It enables organizations to optimize the resource utilization for bulk capturing of document knowledge and automates the whole process with minimized human intervention.

Any device support

Datascan Online gives users the power of instant access and retrieval of documents from mobile devices. It enables users to access the advanced features while on the go and perform important actions using the mobile browser.

Digital signature

Enables organization to store digitally signed documents within Datascan Online. This gives legal validity to electronic documents and eliminates the need to print and sign, thus helping save time and money. This is also one of the best features of Datascan Online as information and knowledge stored in folders is protected and provided with security of the highest order. Thus, data is kept highly secured, while the authenticity of digital documents is maintained with great ease.

Office, Email, Fax integration

You can save new documents from Office applications directly into Datascan Online and retrieve them as and when required. You can also integrate these documents with the email and fax server to archive and send emails/faxes directly from Datascan Online. All incoming emails are automatically archived in the content repository with mapped metadata values for future reference, which takes a significant load off the email server.

Record management

Datascan Online gives an interface to manage physical and electronic records from their creation to application while retaining the integrity and authenticity of records. The components of Record Manager are built in the solution. Some of the essential functionalities you can use are document archival and retention alerts; document access security, version control, searching contents with metadata, store / retrieve documents, retention strategy and annotation. Document retention policy ensures compliance of record management as applicable across the organization. The retention period of a document could be pre-configured based on its metadata information and other assigned document properties. Notifications to the prescribed users are enabled to inform them of the scheduled activities. Once deleted, these documents go to a recycle bin, and could be effectively restored only by the owner.

Workflow

Datascan Online comes with a set of powerful content-centric workflow management capabilities, to streamline your processes that combine content with transactions - whether routing a document for peer review and approval, or processing a loan / claims application involving multiple people and steps. The solution has been developed for seamless operation and can be accessed by using any standard browser, thus enabling data capture / approval anytime and anywhere. It helps in facilitating the building up, streamlining, tracking and improving your data-related processes in real time.

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DOCUMENT & CONTENT MANAGEMENT SERVICES